Joint Administration/Association Statement on Changes to Annual Performance Evaluation Processes to Address the Impact of Covid-19

Changes to Annual Performance Evaluation Processes to Address the Impact of Covid-19

Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9

Joint Administration/Association Statement

A Joint Working Group composed of members of Western Administration and the Faculty Association has recommended changes to Annual Performance Evaluation (“APE”) processes affected by the Covid-19 pandemic and the enactment of the Emergency Management and Civil Protection Act (“EMCPA”) in 2020 and 2021. These changes will be implemented over the coming months in advance of the November 15 deadline for submission of Annual Reports.

The adopted changes and considerations recognize the impact on faculty performance of the circumstances arising from the Covid-19 pandemic. They acknowledge that those impacts were not experienced in the same way by everyone, and that the pandemic may have adversely affected some of our faculty members differentially on account of their race, place of origin, ethnic origin, colour, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression. etc.

Guidelines and an information session will be developed jointly by the Administration and the Association and made available in September to assist you in reporting the manner in which Covid-19 and the EMCPA impacted your work over the past year and how that may have affected your ability to meet expectations in the areas of research, teaching and service. Such reporting will be done in a manner intended to avoid creating an undue burden, to minimize any potential for stereotyping or bias, and so as not require you to disclose your private and personal information unless you choose to do so.

Deans, Chairs, Directors, and members of APE Committees will also be required to participate in specialized training (also jointly developed by the Administration and the Association) to help those decision makers fairly assess the impact the COVID-19 pandemic circumstances may have had on faculty members’ performance. This training will instruct them to take exceptional care to apply the evaluative criteria of APE with sufficient flexibility to recognize differential impacts on performance and properly weigh and balance those factors in their assessments.

While the current recommendations specifically address the APE process, Administration and the Association are currently in discussions regarding the adoption of a similar approach with respect to the Annual Report and Review (“ARR”) evaluation process for librarians and archivists. 

The Western Administration and the Association have agreed that the incorporation of expected distributions of ratings (i.e., normally no more than 10% of Members in a Unit assigned the category “exceptional”, normally no more than 30% assigned “very good”, with the considerations of Unit size indicated in clause 10.5 of the APE article) will be delayed and will not be introduced in this APE cycle. (Annual Performance Evaluation Article, clause 10.5)